NewBrainsAI

Ready solutions for law firms

Every new client enquiry answered, day and night.

A ready-made intake desk for your website. It asks the right questions for each practice area, gathers conflict-check details and books the consultation, so your lawyers start every first call already briefed.

Try it live, as a law firm
  • Live in 3 working days
  • Fixed price, no hourly billing
  • Pay nothing today. 14 day refund after go-live
  • Built in your own accounts

AI Chatbots

New client intake desk

$479one-off setup

Paid once. Sized for 150 conversations a month.

Add a card to reserve your start. We charge it only when your system goes live, and you have 14 days after that to ask for your setup price back.

Talk to us first

The problem

People do not have legal problems during office hours.

Someone gets arrested on a Friday night. Someone is dismissed on a Saturday. Someone is served papers and reads them at ten at night. The call comes when it comes, and if it reaches a voicemail, the caller works down the list until somebody picks up.

That caller was not comparing firms on merit. They were in trouble and needed someone to answer. The firm that answered gets the matter, and it is often a matter worth many times what the intake cost to handle.

Meanwhile the intake that does arrive still has to be typed up, conflict checked, and triaged before anyone can act on it, and that work lands on the people you would rather have practising law.

  • 40%

    of law firms answered a prospective client's call

  • 48%

    of law firms were unreachable by phone

  • 33%

    of law firms replied to a prospective client's email

What it does

Your new client intake desk, working from day one.

  • Asks the intake questions for each practice area you handle, in your words

  • Collects conflict-check details before a lawyer spends a minute on it

  • Shows your required disclaimer wording at the start of every chat

  • Books a consultation through the calendar link you already use

  • Sends every enquiry to your inbox and a Google Sheet

  • Never gives legal advice, and says plainly that it is an AI assistant

One moment, two endings

Friday, 11:20 PM. Someone needs a lawyer and is searching on their phone.

How it ends today

  1. Step 1: They fill in your contact form and hear nothing until Monday.

  2. Step 2: Over the weekend they reach another firm that answered.

  3. Step 3: Monday starts with a lead that has already hired someone.

With your new client intake desk

  1. Step 1: Your intake desk answers, asks the questions for their matter and takes conflict-check details.

  2. Step 2: They book a consultation straight into your calendar.

  3. Step 3: Monday morning your lawyer has a briefed consultation waiting.

Get the second endingTry it live first

Do the maths

What slow replies cost you right now.

These are example numbers. Change them to yours. Nothing you type leaves this page.

5
2

At your numbers

$13,000a month

in new clients that go to whoever answered first. About $156,000 a year.

Your new client intake desk is $479, paid once, and it runs in your own accounts.

Win back 1 of those new clients and the setup has paid for itself.

Stop losing them, order now

An estimate from your own numbers.

Try it yourself

Try it as a law firm.

A live demo on a made-up business of your kind. Ask what your clients ask. Nothing you type is stored.

For example: dental clinic, law firm, marketing agency, food truck. The demos adapt to it.

The same kind of assistant we put on your site, answering for a made-up business. Try to catch it out.

New client intake desk

$479 setup

Delivery 3 working days

See the price and order
Loading the demo…

Want something none of these cover? Book a call and tell us what you need.

Why not what you have now

A contact form waits. This one answers.

  • Replies in seconds, day and night

    A contact form

    With yours

  • Answers questions about your prices and services

    A contact form

    With yours

  • Books the consultation itself

    A contact form

    With yours

  • Asks the questions you would ask

    A contact formOnly the fields on the form

    With yours

  • Sends you a summary of every conversation

    A contact formJust the form

    With yours

How it works

Ordered today, live in 3 working days.

  1. Order online

    Pay nothing today. Add a card to reserve your start, and we charge it only when your system goes live. Or talk to us first if you have questions.

  2. Tell us how you work

    A short onboarding form: your practice areas, the questions you ask a new client, your disclaimer wording and your calendar link.

  3. Live in 3 working days

    We set it up and test it with you. Once you accept it, it goes live and we charge the setup price. You then have 14 days to ask for it back.

Your order

It does what we agreed, or you get the setup price back.

  • The result, agreed in writingBefore we build, we write down the result your system has to deliver, in plain words and numbers. For example: every call answered, and a summary in your inbox within five minutes.
  • Missed it? We fix it, then refundIf it misses that result in the first 30 days after it goes live, we fix it at no cost. If it still misses it 30 days after that, you get the full setup price back and we switch it off.
  • 14 day satisfaction refundIf your system goes live and you are not satisfied, you can ask for a full refund of the setup price within 14 days of go-live. The system is then switched off.
Read the refund and cancellation policy

New client intake desk

For law firms

Setup, one-off
$479
Today, to start
$0
Charged when it goes live
$479
Sized for
150 conversations a month
Costs to run, no markup
About $28 a month
Live in
3 working days

Add a card to reserve your start. We charge it only when your system goes live, and you have 14 days after that to ask for your setup price back.

Talk to us first

Paid once. Looked after with NewBrains HQ.

You pay once for the build, and it runs in your own accounts. Every system comes with 30 days of support after go-live and a free NewBrains HQ account: see every system, with faults explained in plain words by email.

  • HQ Pro, $49 a month

    Faults on your n8n workflows fix themselves, alerts on your phone, and proof each month that it works.

  • Beast mode, $99 a month

    Our team repairs what automatic fixing cannot, the same working day, plus a monthly review call.

Cancel any time in HQ. Keep it fixed with NewBrains HQ

Ready solutions

Pick what you need. Live in 3 to 7 working days.

Designed for law firms, each at a fixed price and built in your own accounts. Order online, or talk to us first.

  • ChatIntake

    New client intake desk

    Intake questions by practice area, conflict-check details, required disclaimer wording. Sized for 150 conversations a month

    $479 setup

    Paid once. It runs in your own accounts.

    Live in 3 working days

    Add a card to reserve your start. We charge it only when your system goes live, and you have 14 days after that to ask for your setup price back.

    Talk to us first
  • Follow-upIntake

    Follow-up until signed

    Follows up with every prospect after the consultation until the engagement letter is signed, and tells you who needs a call.

    $909 setup

    Paid once. It runs in your own accounts.

    Live in 7 working days

    Add a card to reserve your start. We charge it only when your system goes live, and you have 14 days after that to ask for your setup price back.

    Talk to us first
  • PhoneIntake

    24/7 phone intake line

    Answers every call to your firm, runs your intake questions, books the consultation and puts urgent callers through to a lawyer.

    $619 setup

    Paid once. It runs in your own accounts.

    Live in 3 working days

    Add a card to reserve your start. We charge it only when your system goes live, and you have 14 days after that to ask for your setup price back.

    Talk to us first
  • Anything else

    Custom Built

    Connected to the software you already run, several locations, or a job we have not listed. Choose what it does and see the price as you go.

    Priced for you

    In the calculator, in two minutes.

    Customize your order

Works with what you use

Plugs into the tools you already run.

  • Clio Manage
  • Clio Grow
  • MyCase
  • Filevine
  • Smokeball
  • PracticePanther
  • Lawmatics
  • Docketwise
  • LawPay
  • DocuSign
  • Google Calendar
  • Outlook

Practice and booking software connects on plans that include API access. We check yours before you order.

A person is always one step away.

Urgent callers and anyone asking for advice go straight to a lawyer: a live transfer on the phone, an instant alert with the intake summary from the chat. It never gives legal advice.

FAQ

New client intake desk: common questions.

3 working days, counted from the day we have your answers to a short onboarding form: your practice areas, the questions you ask a new client, your disclaimer wording and your calendar link.

You pay once for the build, and it runs in your own accounts. Every system comes with 30 days of support after go-live and a free NewBrains HQ account: see every system, with faults explained in plain words by email. HQ Pro, $49 a month: faults on your n8n workflows fix themselves, alerts on your phone, and proof each month that it works. Beast mode, $99 a month: our team repairs what automatic fixing cannot, the same working day, plus a monthly review call. Cancel any time in HQ.

Ordering online takes no payment today. You add a card to reserve your start, we charge the full setup price only when your system goes live, and you have 14 days after that to ask for your setup price back.

About $28 a month, billed straight to your own accounts at the providers' prices, with no markup from us. It is built in accounts in your name, so it is yours from day one.

Before we build, we write down the result your system has to deliver, in plain words and numbers. For example: every call answered, and a summary in your inbox within five minutes. If it misses that result in the first 30 days after it goes live, we fix it at no cost. If it still misses it 30 days after that, you get the full setup price back and we switch it off.

It is built not to, and that is the single most tested boundary in the build. It gathers facts, confirms someone will be in touch, and declines anything that asks it to advise. We test it against your own tricky examples before it goes live.

The script is written to avoid exactly that: it takes an enquiry, states clearly that no relationship is formed until the firm confirms it, and does not advise. We build to the wording your firm approves, and your firm has final sign-off on that language.

It gathers the information a conflict check needs and files it, so your team starts the check with the parties already captured rather than chasing them. The check itself stays with your firm.

Minimum collection, encrypted transit, access controls, and data kept in your firm's own accounts, in the region you pick. We are not your compliance advisor and will not pretend to be. We will walk through exactly where data sits so your firm can sign it off against your own obligations.

Give your team its hours back.

A free 15-minute call. We look at where your week goes, show you what would take the most off it, and you see exactly what it costs before you decide.

Book a callOr try a live demo first