AI Voice ReceptionistYour phone, always answered.
A voice receptionist that answers, qualifies, captures, and books, on your calendar and in your CRM, day or night.
The math
The repetitive part of the job, handled.
The routine calls that pull your front desk away from the people in front of it, handled around the clock. Your team keeps the work only a person can do.
Done by hand today
Hours
Whenever someone finds time
Time off
Skipped in busy weeks
Ramp-up
Restarts with every handover
Cost
Paid hours spent below their pay grade
Capacity
As much as one person can squeeze in
Consistency
Depends who does it, and when
Voice Receptionist
Hours
24/7/365, on schedule
Time off
Runs through holidays and sick days
Ramp-up
Live in days, then always on
Cost
A fixed setup price, paid once
Capacity
Takes the busy days as they come
Consistency
Same steps on every run
What it is
A receptionist that never puts a caller on hold.
A voice receptionist that picks up on the first ring, speaks naturally, and knows your business. It handles the call the way your best receptionist would: figures out what they need, qualifies them, and books them into your calendar.
It runs on your own phone number, in an account in your name. Calls cost about 11 cents a minute, billed straight to you with no markup, so 200 minutes is about $24 a month with your number. The minutes on each card size the build; we never cap or meter them.
What every call looks like
Picks up on ring one. Every time.
- Answers every call, no missed inbounds
- Books directly into your calendar
- Sends the summary and next steps by email after every call
- Qualifies the caller and writes each call into your CRM, from Wired In
- Up to 3 phone lines and 2 languages, from Wired In
- A free NewBrains HQ account keeps watch after go-live
Incoming call
Picking up on ring 1
100%
Answered
0 rings
Wait
2 min
Avg call
Try it yourself
Call one now, right here in your browser.
Name your business, start the call and talk. When you hang up, you see the note the owner gets.
For example: dental clinic, law firm, marketing agency, food truck. The demos adapt to it.
Start the call and talk the way a customer would. When you hang up, you see the note the owner gets.
AI Voice Receptionist for your business
From $590 setup
Delivery 5 working days
See prices and what is includedWant something none of these cover? Book a call and tell us what you need.
One call, timed
Ninety seconds, start to finish.
This is what every inbound call looks like when nobody has to run for the phone.
0:00
Answered on the first ring
0:12
Caller explains what they need
0:48
Qualified with your intake questions
1:20
Booked into your calendar
1:30
Summary and transcript in your CRM
How it runs
From kickoff to running, in four steps.
We script your intake
Your questions, your tone, and the rules for when a call goes to a human.
We connect calendar and CRM
Real-time availability for booking, and a place for every call to be logged.
It takes the calls
First ring, every time, on the business number you already have.
Everything lands in your systems
Bookings on the calendar, summaries and transcripts in your inbox, or your CRM from Wired In, by the time you check.
What you get
Everything the system does.
Live in 5 to 10 working days. Fixed prices are further down this page.
We recommend Beast mode in NewBrains HQ ($99 a month) for this one: our team repairs what automatic fixing cannot, the same working day, plus a monthly review call.
Answers on the first ring
Every call, day or night, weekends and holidays included.
Your intake questions
From Wired In, it qualifies the caller the way your best receptionist would.
Books the appointment
Real-time calendar access, so there is no double-booking and no phone tag.
Logs to your CRM
Summary and transcript by email after every call, filed in your CRM from Wired In.
Knows when to hand off
Transfers to a human the moment the conversation calls for one.
Multi-line, multi-language
From Wired In, one receptionist across up to 3 numbers and 2 languages. More on Custom Built.
Common use cases
What people actually do with this.
Clinics and practices
Every appointment request captured, triaged, and scheduled, with insurance and referral notes handed to reception in the morning.
Real estate teams
Buyer and seller calls answered instantly, qualified by budget and area, and routed to the right agent before the caller shops the next listing.
Law firm intake
New matter calls captured with the conflict-check basics done, urgency flagged, and the follow-up scheduled with the right attorney.
Local service businesses
Job requests answered after hours, qualified, and booked into the next day, so you never lose a job to whoever picks up first.
Pricing
Fixed price. Live in days.
Pick a build, see the price, order it. No quote to wait for and no hourly billing.
Plug In
For small local firms
$590one-off setup
Sized for 200 minutes a month
Delivery 5 working days
What you get
- Call flow written, built and tested for you
- Yours from day one: your own line and account, call costs with no markup
- Answers every call, takes messages
- Answers from your own documents
- Books directly into one calendar
- Transfers to a staff number: one number
Pay nothing today. 14 day refund after go-live
Recommended
Wired In
For agencies and growing teams
$1,490one-off setup
Sized for 600 minutes a month
Delivery 10 working days
Everything in Plug In, plus
- Qualifying questions for callers
- Writes each call into one standard CRM
- SMS follow-up after the call
- Transfers to a staff number: several, with fallback order
- Phone lines: up to 3
- Languages: 2
Pay nothing today. 14 day refund after go-live
Custom Built
For anything beyond that
Priced to your scope
For work that does not fit a fixed price. You describe it, we scope it.
Delivery agreed with you
Everything in Wired In, plus
- Outbound calls (reminders, call-backs)
- Books inside your practice, patient or case software
- Phone menu and departments; custom or cloned voice; payments by phone
- Transfers to a staff number
- Phone lines: sized
- Languages: sized
Pay nothing today. 14 day refund after go-live
14 day satisfaction refund
If your system goes live and you are not satisfied, you can ask for a full refund of the setup price within 14 days of go-live. The system is then switched off.
- Fixed price. The price on the card is the price. No hourly billing.
- 30 days of support. Included after go live, on every build.
- Yours from day one. Built in accounts in your name. Your system, your data, no lock in.
Compare every feature side by side
| Feature | Plug In | Wired In | Custom Built |
|---|---|---|---|
| In every build | |||
| Call flow written, built and tested for you | Included | Included | Included |
| Yours from day one: your own line and account, call costs with no markup | Included | Included | Included |
| Answers every call, takes messages | Included | Included | Included |
| Answers from your own documents | Included | Included | Included |
| Books directly into one calendar | Included | Included | Included |
| Transfers to a staff number | one number | several, with fallback order | Included |
| Call summary and transcript by email or Telegram | Included | Included | Included |
| Phone lines | 1 | up to 3 | sized |
| Languages | 1 | 2 | sized |
| From Wired In | |||
| Qualifying questions for callers | Not included | Included | Included |
| Writes each call into one standard CRM | Not included | Included | Included |
| SMS follow-up after the call | Not included | Included | Included |
| Custom Built only | |||
| Outbound calls (reminders, call-backs) | Not included | Not included | Included |
| Books inside your practice, patient or case software | Not included | Not included | Included |
| Phone menu and departments; custom or cloned voice; payments by phone | Not included | Not included | Included |
Ready solutions by type of business
Already designed for your kind of business, and live in 3 working days.
Law firms
24/7 phone intake line
Answers every call to your firm, runs your intake questions, books the consultation and puts urgent callers through to a lawyer.
Delivery 3 working days
$619one-off setup
Add a card to reserve your start. We charge it only when your system goes live, and you have 14 days after that to ask for your setup price back.
Property management
After-hours repair line
Takes maintenance calls day and night, sorts real emergencies from routine repairs, and gets the right person moving.
Delivery 3 working days
$699one-off setup
Add a card to reserve your start. We charge it only when your system goes live, and you have 14 days after that to ask for your setup price back.
Insurance agencies
After-hours service and claims line
Answers every after-hours call, takes the first report of a claim and puts urgent ones through to your on-call agent.
Delivery 3 working days
$619one-off setup
Add a card to reserve your start. We charge it only when your system goes live, and you have 14 days after that to ask for your setup price back.
Clinics
After-hours and overflow new-patient line
Answers new patient calls after hours and when the front desk is busy, and books the first visit.
Delivery 3 working days
$690one-off setup
Health data first needs a signed agreement with every tool in the chain. We check yours on a short call, then build.
Pay nothing today. 14 day refund after go-live
Dental practices
After-hours new-patient desk
Answers new patient calls after hours and at busy times, and books their first visit.
Delivery 3 working days
$690one-off setup
Health data first needs a signed agreement with every tool in the chain. We check yours on a short call, then build.
Pay nothing today. 14 day refund after go-live
Veterinary clinics
Always-on phone desk
Answers every call, sends emergencies straight to your team or the emergency vet, and books the rest.
Delivery 3 working days
$619one-off setup
Add a card to reserve your start. We charge it only when your system goes live, and you have 14 days after that to ask for your setup price back.
Your build
The Voice Receptionist build, end to end.
A voice receptionist that answers, qualifies, captures, and books, on your calendar and in your CRM, day or night.
- Answers every call, no missed inbounds
- Books directly into your calendar
- Sends the summary and next steps by email after every call
- Qualifies the caller and writes each call into your CRM, from Wired In
- Up to 3 phone lines and 2 languages, from Wired In
- A free NewBrains HQ account keeps watch after go-live
Live in 5 to 10 working days
Built in your own accounts, so it is yours from day one. To keep it fixed, we recommend Beast mode in NewBrains HQ: our team repairs what automatic fixing cannot, the same working day, plus a monthly review call.
The prices are on the cards above, fixed, with no hourly billing. Order online, or book a free 15 minute call if you want to talk it through first.
Book a callFree, 15 minutes, no obligation.
Built for your industry
Already set up for how your business works.
- Property managementAfter-hours repair line
- Law firms24/7 phone intake line
- Insurance agenciesAfter-hours service and claims line
- ClinicsAfter-hours and overflow new-patient line
- Dental practicesAfter-hours new-patient desk
- Veterinary clinicsAlways-on phone desk
- Home services
- Real estate
- Gyms and studios
- Childcare centres
- Accounting and tax
- Online shops
- Recruitment and staffing
Before you decide
Worth reading first.
Straight answers to what people ask before they buy, including where a cheaper option is the better call.
Should I get an AI receptionist or an answering service?
Where each one genuinely wins, where the human service is still the better buy, and why plenty of businesses end up running both.
Read itHow much does an AI chatbot cost?
What pushes an AI chatbot project to the bottom or the top of the range, the running costs most quotes leave out, and a calculator to price your own.
Read itDoes an AI system need a monthly plan?
Why something that worked perfectly at launch gets quietly worse, and what a monthly plan should actually cover.
Read itFAQ
AI Voice Receptionist: common questions.
Pairs well with
Systems that work better together.
Give your team its hours back.
A free 15-minute call. We look at where your week goes, show you what would take the most off it, and you see exactly what it costs before you decide.